Асистент проекту GIZ

Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the project „Energy Efficiency Portfolio” in Kyiv to fill the position of the

Project Assistant

Responsibilities:

  • support to the officer responsible for the contract and cooperation and project team in performing their tasks, organization of travel arrangements
  • ensuring good communication and flow of information within the project and with the GIZ office
  • ensuring that the project office functions smoothly
  • event management
  • knowledge management

The project/programme assistant performs the following tasks:

helps create and maintain a filing system for the office or project, treats information confidentially, specifically in the areas of personnel and finance

  • organises and coordinates appointments for the officer responsible for the contract and cooperation
  • answers, reviews, forwards and/or takes calls
  • manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
  • replies to and looks after correspondence (replies)
  • prepares and organises information materials for the officer responsible for the contract and cooperation and/or meetings
  • participates in internal and external (team) meetings and workshops and assists with documenting these, e.g. by writing minutes
  • photocopies and scans documents as needed
  • organizes transfers
  • ensures that computers and software function properly
  • monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines
  • reports damage/defects in office furnishings and equipment to project management and organises and follows up on maintenance and repair
  • is in charge of compiling and continuously updating an inventory list
  • supports the financial officer upon request
  • regularly draws up a list of forthcoming meetings and events
  • organises and coordinates logistical aspects for planning, holding and documenting meetings, workshops, seminars and other events
  • arranges programmes for visitors, makes travel arrangements such as booking tickets, flights, hotel reservations, transport etc.)
  • creates an address file with important contact addresses and maintains this
  • updates the filing system daily with incoming and outgoing correspondence
  • generates a regular news & event overview on relevant topics
  • Meet & great of partners, experts and other visitors
  • ensures that visitors (guests, counterparts, project staff or consultants) are comfortable by offering newspapers, refreshments
  • performs of oral and written translations upon necessity
  • organises and coordinates project support staff and works well with them
  • Maintaining GIZ security tasks (e.g. files, whereabouts of team members, etc.)
  • performs other duties and tasks at the request of management
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Requirements:

  • University degree of the recognized university
  • At least 1-3 years’ professional experience in a comparable position
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • very good knowledge of the European language widely used in the country, ideally a knowledge of German
  • good management and organisational skills
  • customer and service-oriented attitude
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Employment conditions:

  • Full-time position with 40-hours working week until November of 2018.

Application:

  • Applications (most recent CVs) in English or German language are to be submitted till 22nd of March

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Post Author: ecoprostir